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​1. Rationale

1.1 The Metropolitan East School Board (MESSB) has a responsibility to ensure safe, efficient and cost-effective travel, as part of its duty of care, when coordinating the travel arrangements for all regional teams attending state championships.

2. Policy

2.1 The Regional School Sport Officer (RSSO) will coordinate all transportation arrangements, including costs, in accordance with the state purchasing policy.

2.2 When the arrival destination is Rockhampton or further north, or when special circumstances prevail, all Metropolitan East teams travel will be by plane, if possible.

2.3 It is compulsory that all teams travel to state championships by the transport arranged unless exceptional circumstances exist and are approved by MESSB.

2.4 Permission may be granted upon receipt of a written request for a student to return home from a state championship with a parent. Such arrangements may not necessarilyalter the transportation component of the levy.

2.5 If a student is required to alter travel arrangements die to illness, injury etc, the student/family will be responsible for all costs including airfares, accommodation etc. If a team official is required to alter travel arrangements to supervise a student, these costs will be met by MESSB.

2.6 Approval may be granted by the RSSO for individual travel arrangements to state championships held in Darling Downs, Metropolitan East, Metropolitan North, Metropolitan West, South Coast, Sunshine Coast and Wide Bay regions.

2.7 Departure times to and from all state championships must minimise the amount of school time lost by the students and teachers.

2.8 Where no transport is provided for the Regional team officials to attend a State championship, the RSSO will coordinate travel arrangements in consultation with the team officials.

3. Procedures

3.1 The RSSO, in determining the transport arrangements, will take into account 

  • the cost of fares
  • efficient use of time (school time missed by students and teachers to be minimised)
  • the welfare of the athletes
  • the impact on families.

3.2 Exceptions to the Travel policy must be made in writing to the RSSO for consideration by MESSB.

3.3 Students are required to remain with the regional team until the conclusion of an intrastate activity. This may be varied with the approval of the team management.