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​1. Statement of practice

1.1 A government official who has possession of control of records that contain personal information that is obtained for a particular purpose shall not use the information for any other purpose.

1.2 This includes the disclosing of information to a person, body or agency that may be directly related to the activity or to persons or institutions that may have a special interest in obtaining this information, unless:

1.2.1 The official believes on reasonable grounds that the use of the information for that other purpose is necessary to prevent or lesson a serious and imminent threat to the life or health of the individual concerned e.g. medical/personal.

1.2.2 The use of the information for that other purpose is required or authorised by or under law.

1.2.3 The use of the information for that other purpose is reasonably necessary for enforcement of the criminal law or of the law imposing a pecuniary penalty or for the protection of the public e.g. information requested by police.

1.2.4 The purpose for which the information is used is directly related to the purpose for which the information was obtained, e.g. that particular sporting event.

2. Procedures

2.1 No student details are to be disclosed to any other group. This includes sporting clubs, talent scouts, other schools etc.

2.2 This document should be read in conjunction with the document 'Access to Students'.