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Convenors information

All information and required forms to help you complete your duties as a Regional Convenor are available here.

If you are experiencing any problems with these forms, please contact the Metropolitan East School Sport Office on telephone (07) 3259 7711 for assistance.

Form C1 - Duties of a Regional Convenor (PDF, 553KB)

Form C2 - Accounting Procedures (PDF, 52KB)

Pre-Trial Meeting Checklist (PDF, 58KB)

Regional Trial Levy Statement (PDF, 22KB)

Mail out procedures (PDF, 26KB)

Before the trial day

Form A1 - Transfer of Duty (Convenors only)(PDF, 164KB)

Form C4a - Venue Booking Confirmation Form (PDF, 247KB)

Form C4b - Catering Booking Confirmation Form (PDF, KB)

Form C5 - Referees/Umpires Booking Confirmation Form (PDF, 82KB)

Form C6 - Sports Medicine Booking Confirmation Form (PDF, 51KB)

Form C8 - Sample Standard Letter (DOCX, 55KB)

​Form C9 - District Nomination Form (PDF, 66KB)

Form C10 - District Team Details Form (PDF, 65KB)

Form D1a - Curriculum Risk Management​ Overview (PDF, 34KB)

always to be used in conjunction with:

From D1b - Risk Management Representative Sports Event - Convenor (PDF, 467KB)

On or after the day of the regional trial

Form C11 – District Team Size Confirmation Form (PDF, 138KB)

Form C12 – Regional Trial Report (PDF, 85KB)

Form C7a – Statement by a supplier information (PDF, 68KB)

always to be used in conjunction with:

Form C7b – Refs & Umpires Invoice Template (PDF, 63KB)

Form C7c – Refs & Umpires EFT Payment Authorisation (PDF,189KB)

Form C7d – Statement by a Supplier PDF Form (PDF, 140KB)

Form C13 – Register of Volunteers (PDF, 109KB)

Form D18 – Critical Incident Flowchart and Protocols (PDF, 181KB)

Form D19 – Student Protection Guideline​s (PDF, 723KB)​

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